Renewal Preparation Checklist
A timeline-based checklist for managing the insurance renewal process from initial review through to binding coverage.
Last reviewed: 8 January 2026
This checklist provides a structured timeline for managing client renewals efficiently. Adjust the timeframes based on the complexity of the account and your practice requirements.
90 Days Before Renewal
Initial Preparation
- Review current policy and coverage
- Check claims history since last renewal
- Identify any known changes to client circumstances
- Schedule renewal meeting with client
60 Days Before Renewal
Client Meeting and Information Gathering
- Conduct renewal review meeting
- Update client information and risk details
- Confirm sums insured and coverage requirements
- Identify any changes affecting coverage
- Discuss client objectives and concerns
45 Days Before Renewal
Market Approach
- Prepare submission documents
- Approach markets (current insurer and alternatives)
- Request renewal terms from current insurer
- Obtain alternative quotations if appropriate
21 Days Before Renewal
Analysis and Recommendation
- Compare quotations received
- Prepare renewal comparison/recommendation
- Present options to client
- Address client questions
7 Days Before Renewal
Confirmation and Binding
- Obtain client confirmation of selection
- Verify all information is accurate
- Bind coverage with insurer
- Arrange payment
Post-Renewal
Documentation and Follow-Up
- Issue confirmation of cover to client
- Deliver policy documents when received
- Update client file and system records
- Set next renewal diary date
- Issue invoice if applicable