Document Request List Template
A comprehensive document checklist template for brokers covering various client types and insurance categories.
Last reviewed: 10 January 2026
This template provides a structured list of documents typically requested during the insurance placement process. Adapt this to your specific requirements and client types.
General Client Documents
Identity and Verification
- • Photographic ID (passport, driving licence)
- • Proof of address (utility bill, bank statement dated within 3 months)
- • Company registration documents (if applicable)
- • Certificate of incorporation
- • Details of directors/partners/beneficial owners
Business Information
- • Company profile or business description
- • Latest accounts or financial statements
- • Organisational chart (for larger organisations)
- • Details of subsidiary companies
- • Contract samples (where relevant to coverage)
Property Insurance Documents
Buildings
- • Property deeds or lease agreement
- • Professional rebuild valuation
- • Building construction details
- • Building survey or condition report
- • Fire risk assessment
- • Alarm and security system details
- • Sprinkler system certificates
Contents and Stock
- • Asset register or inventory
- • Stock valuation
- • High-value item list with values
- • Equipment schedules
Landlord Insurance Documents
Property and Tenancy
- • Property address and full details
- • Tenancy agreement
- • Tenant referencing documentation
- • Gas Safety Certificate (CP12)
- • Electrical Installation Condition Report (EICR)
- • Energy Performance Certificate (EPC)
- • HMO licence (if applicable)
- • Rent amount and payment history
Liability Insurance Documents
Employers' Liability
- • Employee headcount by category
- • Wage roll / payroll information
- • Details of subcontractors used
- • Health and safety policy
- • Risk assessments
- • Training records
Public/Products Liability
- • Business activities description
- • Turnover breakdown by activity
- • Product descriptions and specifications
- • Quality control procedures
- • Product recall procedures
- • Sample contracts with indemnity clauses
Professional Indemnity
- • Professional qualifications/registrations
- • Services provided description
- • Fee income breakdown
- • Sample engagement letters
- • PI run-off arrangements (if applicable)
Claims History
For All Insurance Types
- • Claims history (minimum 3-5 years)
- • Loss runs from current insurer
- • Details of any outstanding claims
- • Circumstances of significant losses
- • Remedial actions taken after claims
Usage Notes
- Request only documents actually needed for the specific placement
- Explain to clients why each document is required
- Provide secure methods for document transfer
- Store documents in accordance with data protection requirements
- Review retention periods and dispose of documents appropriately